Meeting transcription tools have evolved from simple recorders into AI-powered assistants that identify speakers, generate summaries, and extract action items. Here are the best meeting transcription tools for 2025, tested across accuracy, integrations, and team features.
This page contains affiliate links. We may earn a commission at no extra cost to you. Our reviews are independent and not influenced by affiliate partnerships. Learn how we test.
AI meeting assistant that takes notes so you can focus on the conversation
Otter.ai leads the meeting transcription space with the best combination of accuracy, integrations, and AI features. OtterPilot joins your meetings automatically, and the AI Chat feature lets you query your transcripts.
Multilingual meeting transcription with 58 language support
Notta supports 58 languages with real-time translation, making it the top choice for international teams. The pricing is competitive, and the Chrome extension adds convenient browser-based recording.
AI dictation that types for you anywhere on your Mac
While not a dedicated meeting tool, Wispr Flow excels at taking personal notes during meetings. Its system-wide integration means you can dictate into any note-taking app while listening.
Modern meeting transcription tools use AI to convert spoken words into text in real time. They connect to video conferencing platforms (Zoom, Google Meet, Teams) via bot accounts that join the call, record the audio, and process it through speech-to-text engines. Advanced features include speaker diarization (identifying who said what), AI-generated summaries, and action item extraction.
When choosing a meeting transcription tool, consider: which video platforms your team uses, how many languages you need, whether you need AI summaries, and your budget per seat. Free tiers are useful for evaluation but typically limit recording minutes and AI features.
Meeting recordings raise important privacy questions. Check whether your tool stores recordings and transcripts in the cloud, for how long, and in which region. For teams in regulated industries (healthcare, finance, legal), verify that the tool offers GDPR/HIPAA-compliant data handling. Some tools allow you to auto-delete recordings after processing; others retain data indefinitely. Always inform meeting participants that recording is active — many jurisdictions require consent.
Most meeting transcription tools integrate with calendar apps (Google Calendar, Outlook) to auto-join scheduled meetings. For the best experience: connect your calendar during setup, verify the bot has the right meeting permissions, and test with a short meeting before using it for an important call. Some tools require the meeting host to admit the bot from the waiting room — make sure your team knows to expect it.
Last updated: February 2026